This simplified approach makes my work flow much quicker and more intuitive. I review my Inbox at least once a day, assign tags, decide if there’s anything else I need to do with the information, and move the notes to my primary notebook, which I’ve named “My Notes”. First is my “Inbox,” my default notebook everything goes in there first. One notebook! They used tags and Evernote’s robust search function to quickly find things. The lights went on for me when I read how some people used just one notebook. I’d been using tags since I first started with Evernote, but I didn’t have a system. Tags are notebook agnostic–they apply throughout your Evernote database. Many people use just a few notebooks and organize primarily using tags. I began reading other blogs, to see how others organized their notes.
If you don’t remember, you have to search different notebooks, until you find it, or search all notebooks, and if I’m doing that, what’s the point of having separate notebooks? Notebooks vs. When you search for notes, you designate which notebook to search in. If I ever changed or added to a note, I had to find and change the copies. I could duplicate the note and put it in multiple notebooks. I had to take time to decide which notebook was best or defer the decision either way it meant more work. I have a lot of cross-over in my business and many notes could logically reside in more than one notebook. For one thing, every time I “filed” a note I had to decide which notebook it belonged in. I had notebooks for different areas of my business and personal life, for projects, and to archive notes I probably wouldn’t need soon (i.e., finished projects, receipts, user manuals, etc.) After several months, I found some issues with this set up. In the beginning, I set up twenty or thirty notebooks. And by hiding sub-notebooks (click the arrow to the left) it makes the left navigation bar less cluttered. While this does not provide a complete Windows Explorer-like hierarchal folder set-up (you can only go down one notebook level), it does provide a logical way to organize information. Notebooks can also be arranged in “stacks” or sub-notebooks. Today I want to show you the details of my set up and workflow.Įvernote allows you to organize notes in (up to 250) notebooks. In parts 1 and 2 of this series I talked about how I use Evernote for collecting and organizing information and for managing my tasks and projects.
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